Form Enties visible even if not completed to other users

Submitted by btesec on Mon, 08/23/2010 - 10:49am

Hi Julian,
Before I forget. I was doing a project testing and noticed that I was able to see all blank forms that were being created/filled-in, but were not necessarily completed. This may cause confusion if users are not aware of which form they are filling. In the testing several people were filling in the same form. Probably make forms visible only when they have been completed after hitting the "done/completed" button. I was testing using sub-form. not sure if this happens in other scenarios.

‹ URL Friendly Displaying a one-to-one form with the "Show to users as a single form?" deselected ›

Comments

This sounds situation dependent

Submitted by Julian Egelstaff on Sat, 10/16/2010 - 12:35am.

Hello,

Thanks for the post. This sounds to me like something that would depend on the situation. By default, an admin user can see all entries in all forms. Regular users only see the entries they have permission to see. Since 3.1 there's some very neat visibility features you can take advantage of in the permissions area, such as setting a "per group filter" so that all users of group X can only see entries that meet certain conditions.

This is useful if you have some kind of workflow where certain people are only supposed to be able to access entries after they have been approved by someone else, or something like that. So you can add a set of radio buttons in the form that have "approved/not approved" for the values, and then make that element only visible to the group that can do the approving, and then for the group is only supposed to see approved entries, set a per-group-filter that limits them to only entries where that radio button value is "approved."

I'm not sure if that would be useful in your case, but it's one example that seems like it might be relevant. There's lots of scenarios possible for how people access forms.

--Julian